Truck Detention Invoice Template
Use this copy-ready structure to present one detention charge with the load reference, selected wait window, billing terms, calculation, and supporting-record list a reviewer needs to compare.
General documentation aid only. This template is not tax, accounting, or legal advice and does not determine whether an amount is owed.
See how a completed detention charge is presented.
This fictional, watermarked preview shows the presentation quality without providing a reusable blank document.
Load DD-28451
- □Signed bill of lading
- ✓Rate confirmation
- ✓Arrival timestamp
- ✓Departure timestamp
- □Electronic logging record
- □GPS location record
- □Facility check-in record
- ✓Text messages or emails
- □Dispatch notes
- ✓Broker approval
Hello Sample Logistics, please find this detention request for Load DD-28451. Based on the information and billing terms entered, the calculated billable detention time is 2 hr 30 min at $75.00 per hour. The potential amount requested is $187.50. Please review the timeline and supporting-evidence checklist.
The account owner represented that the information and billing terms entered were accurate to the best of their knowledge.
DetentionDesk is a documentation and calculation tool. It does not determine contractual liability, establish that an amount is legally owed, or guarantee payment.
- 01
Carrier and invoice details
Carrier name, contact information, MC or USDOT when used, invoice number, invoice date, payment terms, and the correct remittance details.
- 02
Customer and load reference
Broker or customer, billing contact, load number, BOL or POD reference, facility, and service date.
- 03
Detention timeline
Appointment, selected start event and time, selected end event and time, and total applicable wait time.
- 04
Billing terms
Free-time allowance, entered hourly rate, billing increment, rounding rule, and the source of those terms.
- 05
Detention line item
Show billable time × rate = potential detention amount as a separate line that can be reviewed without reconstructing the math.
- 06
Supporting-record references
List the records included with the request, such as the rate confirmation, BOL or POD, time records, and relevant communications.
Truck detention invoice FAQ
What should a truck detention invoice include?
Identify the carrier, billed party, load, facility, service date, selected wait window, free time, billable time, rate, billing increment, rounding rule, requested amount, and the supporting records included.
Should detention be a separate invoice line item?
A separate detention line item makes the time, rate, and amount easier to compare with the applicable load records and billing terms.
Which detention rate should I enter?
Use the rate stated in the contract, rate confirmation, customer instruction, or other terms that apply to the load. Do not assume one industry-wide rate applies.
Does sending an invoice guarantee detention payment?
No. Approval and payment depend on the applicable terms, facts, records, notice requirements, and the counterparty's review.
Check the math and prepare the request.
Calculate the detention line item
Use the free truck detention calculator to apply free time, increments, rounding, and the hourly rate.
Review the supporting-record checklist
Use the detention claim documentation checklist to organize available and missing records.
Draft the submission email
Start with the detention claim email template and adjust it to the applicable customer workflow.